Digital Solutions
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Discover how Grace Information Management can assist with your organisation's physical and digital records access and control.
Harness the Power of Grace Digital Office
A central hub to manage data and documents providing intelligent solutions to support your daily business processes.
A central hub to manage data and documents providing intelligent solutions to support your daily business processes.
Grace Digital Gateway Manage all your records on one secure platform
Our smart, secure, and convenient portal that combines Grace’s hardcopy and digital storage solutions in a single platform, so you can manage your records, request services, and produce reporting at a click of a button.
The future is digital
Today, the digital nature of our businesses and how we interact has seen Grace innovate across the spectrum of document digitisation services we provide. Our long-standing customers who have traditionally relied on the storage of paper records and manual processing trust our services when adopting a digital storage solution.
Digital Mailroom solutions
Our Digital Mailroom Solution, allows you to manage and automate the classification of incoming documents and correspondence (paper and emails) without pre-sorting and automatically capture accurate, relevant and validated metadata.
- Artificial Intelligence and Machine Learning automatically classify incoming paper mail items and email correspondence
- Eliminate costs associated with manual data capture and registration of inbound mail and emails
- 99% accuracy of relevant metadata utilising existing system data
- Create and all-in-one PDF of emails with content and attachments
- Records can be accessed anytime, anywhere, by multiple authorised users via our secure Grace Digital Office
Document scanning and sent on demand
Our digital file-retrieval service offers a faster, more efficient and more sustainable method of requesting your stored files.
Our preparation services get your hard-copy physical files into a “scan ready” state by:
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Removing all staples and paperclips, using specialist equipment to avoid damage
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Ensuring all pages are the correct reading orientation and are kept in their original order
- Inserting barcodes and patches within the files to dictate final output formats
Physical documents digitised in a flash
Turn your physical records into high-quality digital images with our state-of-the-art digitisation technology:
- Tailored to the needs of your business
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State-of-the-art document digitisation technology accommodates wide/large format scanning
- Specialist book and flatbed scanning
State-of-the-art data capture solutions
We specialise in forms recognition and software applications, including:
- OCR (Optical Character Recognition) Recognises and translates printed alphanumeric characters into machine readable text
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ICR (Intelligent Character Recognition) Recognises hand-printed characters
- OMR (Optical Mark Recognition) Recognises filled-in ‘bubbles’ on reader cards and standardised forms
Solutions for the discovery, transformation and ongoing control of unstuctured data
Organisations of all sizes are struggling with uncontrolled data growth. The ability to effectively discover, classify, visualise and understand digital landfill provides major improvements in information governance and organisational efficiency.
To learn more about our full scope of digital solutions, download our detailed capability statement.
Our specialist teams are here to help.
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