Menu
Speak to an Information Management Expert
Discover how Grace Information Management can assist with your organisation's physical and digital records access and control.
Enhanced Scan on Demand
Our scanning and digitisation on demand file-retrieval service offers fast access to critical stored digital documents and creates a gradual library of files for instant access, reducing longer-term physical archiving costs. As part of the set-up of your enhanced Scan On Demand service, Grace will provision your very own Grace Digital Office and provide you with a user account to search, retrieve or simply download your records all within a secure and compliant environment.
The Process
- A Scan ‘On Demand’ request is made via your Grace Digital Office which is linked to your existing grace: web account
- File (or carton containing the file) is located, pulled from storage and flagged for scanning
- File (or carton containing the file) is scanned, indexed, and quality assured in accordance with National Archives of Australia and relevant state records specifications
- Optional enhancements are then completed;
- Bookmarks to assist in finding relevant sections of your records, such as applications or wide format plans
- Splitting of files into smaller, more manageable sizes and Merging wide format plans into their original position
- Improved Metadata through matching to existing internal databases, such as Name and Address
- Auto-Registration into an existing Electronic Document and Records Management System
- Scanned images are uploaded to a provisioned Grace Digital Office and made available to the requester
- Physical file/carton is refiled or securely destroyed
